Career Opportunities

ACCOUNT PAYABLE SPECIALIST

Job No: 200831

Posted: 4/2/2008

Location: Anchorage, Alaska

NO RELOCATION ASSISTANCE AVAILABLE.

Close Date: Until Filled

Position Overview:

This position will oversee the day to day, month end, and year end functions of accounts payable. Ensures timeliness of vendor payments and provides management with accurate accounts payable reports. Handles accounts payable emergency checks that need to be written. Works with little supervision.

Primary Responsibilities:

• Establish appropriate vendor relationships
• Maintain the vendor accounts payable sub-ledger
• Makes recommendations and implements processes to maximize the efficient processing of accounts payable
• Regular tasks include, but are not limited to:
  • Process vendor invoices, including coding invoices received in the mail and from other departments
  • Match vendor invoices to approved purchase orders and receiving documents when applicable
  • Obtain other authorizations and approvals as necessary. Research coding of invoices to ensure proper classification of expenses and purchases
  • Process vendor payments, including preparing check runs, obtaining approvals and signatures, and preparing checks for mailing
  • Reconcile vendor statements to vendor accounts and research discrepancies with vendors
  • Ensure all vendors are paid when due
  • Contact with all other departments and subsidiaries. May include assistance with training for proper documentation and processing
  • Prepare reports on a monthly basis or as requested (aged vendor accounts payable report, sub-ledger to general ledger reconciliation, cash flow projections and other reports as requested)
  • Maintains vendor 1099 information and prepares tax reporting information. Works closely with other personnel to provide friendly and consistent public and client views of our company
  • Reconciliation of credit card statements to invoices
  • Assist in review and posting of employee expense reports
  • Maintain relationships with Company personnel involved in purchasing processes
  • Other duties as assigned

Qualifications:

Must have the ability to:

• Read and comprehend simple instructions, short correspondence, and memos
• Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Compute rate, ratio, and percent and to draw and interpret bar graphs
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Efficiently resolve problems involving several concrete variables in standardized situations
• Work independently to meet time critical deadlines
• Multitask

Education/Experience:

Minimum of 4 years accounts payable experience, with a minimum of 2 years in a complex and/or multi-company environment required. College degree in a related field preferred but may be substituted with specific and extensive experience in accounts payable processing. Working knowledge of government contracting accounting practices (Far and DCAA regulations) preferred. Must have a thorough knowledge of accounting office practices, including proficiency in computer software programs that include Word and Excel. Deltek, Timberline experience desirable.

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Applications/resumes will only be considered in response to current job openings. Applications/resumes not submitted in response to a current job opening will not be given consideration. Individuals interested in a current job opening with Olgoonik Development, LLC or one of its subsidiaries should submit a completed employment application/resume to hr@olgoonik.com or by fax to 907.562.8751 to be considered.

Equal Opportunity Employer/Drug Free Workplace

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