Career Opportunities

EXECUTIVE ASSISTANT

Job No: 200845

Posted: 5/7/2008

Location: Anchorage, AK

NO RELOCATION ASSISTANCE AVAILABLE

Close Date: Until Filled

Position Overview:

Performs diverse administrative functions for OPT Group of subsidiaries.

Primary Responsibilities:

• Full administrative support to Group COO and other Senior Managers in the OPT Group as required
• Prepare Account cost code documentation and prepare invoices for approval by Senior Managers
• Assists in making travel arrangements for Senior Management
• Coordinates collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data
• Handle routine calls to/from customers, business partners and employees and direct to responsible party
• Compose routine and non-routine business documents including, but not limited to, external correspondence, and desk procedures
• On an interim basis, provide administrative support to Operations Enterprise Resource Planning function:
  • Initiate customer procurements
  • Track availability and allocation of materials, supplies, and delivery of finished products through supply chain
  • Monitor movement of goods and payments and provide status reports to management
  • Prepare and maintain a directory of suppliers, contractors and subcontractors
  • Monitor established metrics according to defined protocols and initiate reports supporting quality and vendor management
• In COO's absence, ensures that requests for action or information are relayed to the appropriate staff member
• As needed, interprets requests and helps implement action, decides whether executive should be notified of important or emergency matters
• Reconcile Senior Managers ‘ expense reports and Credit Card statements/receipts as requested following established guidelines
• Performs administrative support functions such as filing, typing, scheduling meetings, and other general clerical functions
• Exercises high level of independent judgment and discretion in performing assigned tasks
• Works closely with OD and subsidiary personnel to portray a professional business environment

Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Qualified candidates will have the following:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

Bachleors degree in related field and a minimum of two years experience with similar responsibilities preferred.  Must be able to perform duties with accuracy; accounting knowledge helpful, good analytical skills are required; possess ability to organize and coordinate workload to meet deadlines; possess good writing skills.  Knowledge of FARS and government procurement rules are preferred.  Must be able to show demonstrated experience in preparing reports and proposals under tight deadlines.  Experience with and knowledge of quality initiatives such as ISO is preferred.  Must be able to demonstrate proficiency in the use of Microsoft Office products including, Word, Excel, Access, MS Project and other similar business software applications.  Must demonstrate a good attitude and ability to work as a member of a team.  Position requires self-motivation and the ability to work effectively under a minimum of supervision .

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Applications/resumes will only be considered in response to current job openings. Applications/resumes not submitted in response to a current job opening will not be given consideration. Individuals interested in a current job opening with Olgoonik Development, LLC or one of its subsidiaries should submit a completed employment application/resume to hr@olgoonik.com or by fax to 907.562.8751 to be considered.

Equal Opportunity Employer/Drug Free Workplace

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